CAREERS

ABOUT ASPERMONT

Aspermont is a global media group that is the established leader in the delivery of paid content across all areas of the mining and energy industries. With leading brands such as Mining Journal, Mining News, Mining Magazine and Australia's Mining Monthly, Aspermont is at the forefront of development in new media technologies which enables enhanced delivery of its content services.

This role is primarily to deal with existing clients across our Mining News, Australia's Mining Monthly and Energy News Bulletin brands.

YOUR ROLE

This is an exciting opportunity in a broad HR generalist role, where you'll play a key role in supporting our people throughout their Aspermont journey, in an international capacity. You'll also have the scope to generate and implement new ideas on how to continue to drive and enhance engagement within the company across the below aspects of our employees journey and will be key in ensuring we all have the necessary tools to fulfil our jobs, both impacting the success and effectiveness of our people. You'll also be able to make positive improvements to our People processes and tools.

This role reports to the Group People Director/ Global Head of People, supporting them with all things People related, working in close partnership with our Finance and People Intern. You'll also support the Chief Operations Officer on the office and IT Management.

This is an interim role providing maternity leave cover for approximately 9-10 months, ideally starting January 2020.

YOUR CONTRIBUTION TO THE BUSINESS WILL INCLUDE:

Overseeing the employee lifecycle, including:

Talent Acquisition:

• Supporting hiring managers across the business with all talent acquisition activity, including clarifying Aspermont processes, establishing requirements for the role, advertising the vacancies externally and shortlisting candidates
• Attending interviews for below manager vacancies to support on culture fit and answer any people-related questions
• Preparing offer paperwork and collation of required documentation
• Managing the onboarding experience for new hires, ensuring they have a People Induction, have the right equipment, tools and access to get started on day 1 and beyond, partnering with hiring managers to ensure probationary goals and strong onboarding plans are in place
• Managing our sponsorship licence and any immigration-related queries

Engagement:

• Managing employee communications
• Managing international payroll to ensure accurate and timely payments are made, in compliance with legal jurisdiction
• Maintaining employee files and ensures all documentation is up to date
• Ensuring our processes are legally compliant, including GDPR, payroll, immigration, documentation collation, audit, staff benefits
• Regularly reviewing and maintaining all company documentation including our Employee Handbook, procedures and policies including travel and expenses
• Supporting managers (below Head of) on any employee relation matters, providing advice on a range of topics including performance, absence, maternity and paternity and other types of leave
• Partnering with external providers including payroll, benefits, insurances, recruitment agencies, brokers, IT suppliers

Development:

• Supporting in the identification of development needs and scheduling of learning and development initiatives
• Managing and reporting on learning and development data

Retention:

• Conducting exit interviews with below manager employees to gather insightful data for the business on opportunities to enhance retention within the business
• Generating quarterly HR reports to provide insight to the business, including turnover and make proposals to provide solutions to the business
• Managing the leaver process and all documentation, payroll and closing down accounts

Office Management:

• Managing projects to support the effectiveness of the business, including a review of Travel Portal vendors and supporting the implementation of a new tool, VOIP phone system
• Booking international travel for employees
• Supporting on and working in partnership with IT services provider on laptop configuration and managing hardware problems
• Ensuring that the office space is engaging and fit for purpose, including office space, environment and desk moves. Develops a good relationship with our WeWorks Community team locally, alongside supporting our international offices
• Ensures that employees have the right tools and access to fulfil their roles, including stationery, business cards, IT equipment and basic network or IT problems
• Overseeing all Health and Safety matters for all locations, including audits, training and reporting of incidents and acts as firewarden locally

Your key stakeholders will include:

• All employees, including executives
• Group People Director
• External providers

ATTRIBUTES AND EXPERIENCE YOU'LL HAVE TO BE SUCCESSFUL IN THIS ROLE:

• Customer and people focused
• Results focused and able to identify solutions
• Previous HR experience, ideally within a fast paced environment
• Good attention to detail
• Proven influencing skills
• Clear communication skills, both verbally and written
• Ability to be agile in your approach
• Build good working relationships
• Fantastic People Team role model

WORKING AT ASPERMONT:

You'll be based out of our WeWork office at Bank Station, where you'll benefit from the normal WeWork perks (free coffee and biscuits, weekly events and classes, pool and fuse ball tables, inspiring working spaces). Our full time working hours are 37.5 hours per week.

To apply for this role please send your CV and cover letter to: recruitment@aspermont.com

ABOUT ASPERMONT

Aspermont is a leading specialist global publisher who provide engaging content in the form of events, print and online platforms. We're established in our delivery of paid content across all areas of the mining, agriculture and energy industries. With leading brands such as Mining Journal, Mining News, Mining Magazine and Australia's Mining Monthly, Aspermont is at the forefront of development in new media technologies which enables enhanced delivery of its content services. We also have a dedicated Events Team that have been established for the last 18 months and delivered a successful portfolio (which is growing) of leading industry events.

Aspermont is a UK Headquartered media group, listed on the Australian Stock Exchange (ASX: ASP) and with offices across the globe.

YOUR ROLE

We're looking for an experienced Senior Event Operations Executive, who'll will report directly to the Head of Event Operations and Content Production. The main purpose of the role is to ensure the smooth running and successful management of our various events from planning to execution. The environment is busy and challenging and you have to be able to work on multiple projects at once. The successful candidate will play a key role in shaping the look and feel of the events, bringing new initiatives and ideas to the events we run. The position is best suited to a creative, self-motivated and confident individual who is happy to work individually and as part of a team.

YOUR CONTRIBUTION TO THE BUSINESS WILL INCLUDE:

• Working closely with the Head of Event Operation and Content Production to effectively manage the event budgets and P&L for the events division. Where possible reducing our budget spend, driving financial savings and commercial benefits to the business.
• Partnering with the Head of Event Operation and Content Production to research, negotiate and select the event suppliers including AV, Venue, Hotels, Agencies, Expo, Printers, Branding, F&B outsource company's, H&S etc.
• Partnering with marketing to set up registration systems for each event and ensure the effective management of all live digital marketing for the events including speaker interviews, highlights, social media content, alongside ensuring deliverables for sponsors and media partners are met.
• Effective management of supplier payments in partnership with Finance and of our registration system to the correct documents are uploaded and the correct payment gateway is set up. Credit control for the events to ensure all delegates and sponsors have paid prior to the event and tracking payments for suppliers and working with finance to ensure they have full visibility of upcoming payments due.
• Partnering with the Head of Event Operation and Content Production to ensure that with the events are delivered effectively, efficiently and within budget.
• Presenting and providing regular reporting and insight on the progress of each event to the business and key stakeholders.
• Client liaison with all sponsors in the run up to the event, gathering necessary documents and materials in time for deadlines.
• Delivery of sponsored items - meetings, seat-drops, drinks receptions, lunches, private dinners
• Close internal communication with our sales team to ensure expectations are met before, during and after the event.
• Assisting the conference producer to manage all speaker preparation in the lead up to the conference including updating bios, panel preparation and website updates.
• Handling any logistical questions regarding speaker travel and accommodation if required.
• Managing delegate registration and reporting including badge design and process that registration runs seamless on the day.
• Work with the Head of Operations on confirming set-up, floor plans, menus, drinks receptions, final numbers.
• Keeping a keen eye to the Health & Safety of our event, making sure venues and exhibitions are following the internal and wider UK and worldwide Health & safety polices.
• Communicate the event plan with clear accountability pre event and onsite for all stakeholders within the business, to ensure exceptional delivery.
• Attend event planning meetings, presenting clear and concise updates on the event milestones as required, identifying and addressing any impacts to the event and proposed resolutions.
• Work closely with the speaker management team, liaising with the content producers in the portfolio, culminating in a streamlined process prior to and at the event.
• Liaise with external and internal suppliers such as procurement, venue, A/V, and printers.
• Accommodation - sending rooming lists through to the hotel once all confirmed by speakers, sponsors, delegate
• Preparing all onsite delegate/sponsor packs
• Preparing and chasing all H&S requirements for the events
• Manage and assist with creating all the signage and branding
• Manage and assist with AV requirements
• Dealing with other numerous suppliers for event lead up
• On-site management at some events. This will sometimes require overseas travel to Aus and US
• Lead on event wrap ups and action items for future events, including actioning of event feedback or new concepts for the future and provide an overview to key stakeholders

ATTRIBUTES AND EXPERIENCE YOU'LL HAVE TO BE SUCCESSFUL IN THIS ROLE:

• Ability to work independently and thrive in a challenging and fast paced environment
• Experience of delivering and managing a large volume of events
• An excellent communicator who can manage external relationships and create strong partnerships with our suppliers and venues
• Excellent time management with the ability to meet deadlines
• Excellent organisational and administrative skills
• Be an ideas generator and able to bring ideas to the table with confidence and deliver them through
• Clear and concise communicator both face to face and over the telephone, with excellent written language skills
• Confident, but diplomatic
• High level of PC literacy is required (in all Microsoft packages)

WORKING AT ASPERMONT:

You'll be based out of our WeWork office at Bank Station, where you'll benefit from the normal WeWork perks (great coffee and biscuits, weekly events and classes, pool and table football, inspiring working spaces). Our full time working hours are 37.5 hours per week.

To apply for this role please send your CV and cover letter to: recruitment@aspermont.com

ABOUT ASPERMONT

Aspermont is a leading specialist global publisher who provide engaging content in the form of events, print and online platforms. We're established in our delivery of paid content across all areas of the mining, agriculture and energy industries. With leading brands such as Mining Journal, Mining News, Mining Magazine and Australia's Mining Monthly, Aspermont is at the forefront of development in new media technologies which enables enhanced delivery of its content services. We also have a dedicated Events Team that have been established for the last 18 months and delivered a successful portfolio (which is growing) of leading industry events.

Aspermont is a UK Headquartered media group, listed on the Australian Stock Exchange (ASX: ASP) and with offices across the globe.

YOUR ROLE

As a Senior Conference Producer, you will be joining our growing events team and working across our continuously successful portfolio of events focusing on writing compelling and topical agendas for our energy, mining and mining tech events. Some of the exciting regions we cover include Australia, North America and Asia Pacific!

This role offers autonomy, a creative, dynamic and fun environment (based in the We Work offices in Bank) and the flexibility to work remotely and the opportunity for international travel.

You will be responsible for researching and developing global conference programmes tailored to the global energy and mining industry. You will receive support on content and speaker acquisition from a highly experienced and very well networked team of journalists and editors. Responsibilities include:

• Researching the market to understand key trends and topics
• Identifying and building relationships with industry leading executives conducting telephone interviews and face-to-face meetings
• Attracting and securing leading key industry speakers
• Researching competitor events, highlighting strengths and weaknesses
• Building the identity and promote each event across social media
• Working seamlessly with Marketing, Sales and Operations to provide the best pre-event and onsite experience possible
• International travel to internal and competitor events

Your key stakeholders will include:

• Event Operations Team
• Marketing Team
• Events Director
• Sales Team

ATTRIBUTES AND EXPERIENCE YOU'LL HAVE TO BE SUCCESSFUL IN THIS ROLE:

• Extensive experience within production
• Experience launching events (topic generation/validation)
• Excellent communication skills - both written and spoken
• Confident speaking to senior executives
• Strong business acumen
• Excellent organisational skills
• Extremely detail oriented
• Knowledge of the mining/oil and gas sector, preferred but not essential
• An interest in producing top tier events
• Proactive nature and show initiative

WORKING AT ASPERMONT:

You'll be based out of our London WeWork office at Bank Station, right in the heart of the financial district, where you'll benefit from the normal WeWork perks (great coffee, tea and biscuits daily, weekly events and classes, pool and table football, inspiring working spaces). Our contracted hours are 37.5 per week however we're flexible in our working approach.

To apply for this role please send your CV and cover letter to: recruitment@aspermont.com